Details
Transform "calendar clutter" into high-impact collaboration with our Conducting Structured Meetings course.
We've all sat through meetings that could have been an email; this course ensures yours never are. You will master the full meeting cycle - from the logistics of venue booking and agenda-setting to the delicate art of facilitating diverse opinions and maintaining momentum. We also dive deep into the essential "aftermath," teaching you how to produce accurate, actionable minutes that turn discussion into progress. By the end of this course, you'll have the confidence and the toolkit to lead meetings that are organized, inclusive, and, above all, productive.
- Strategic Preparation: Learn to define clear purposes, select the right attendees, and build agendas that actually work.
- Dynamic Facilitation: Gain techniques to encourage participation, handle conflicting views with poise, and keep the clock on your side.
- Actionable Documentation: Discover how to record decisions and distribute records that ensure accountability and follow-through.
- Continuous Improvement: Learn to review meeting effectiveness to ensure every gathering adds genuine value to your team.
Delivery Methods
| Delivery Method | Duration | ||
|---|---|---|---|
| 2 days | Get a Quote | ||
| 2 days | Get a Quote |
Discounts Available
Save up to 10% by booking and paying 10 business days before the course.
Brochure:
Audience
This two-day, accredited program is specifically designed for junior-level managers and employees who want to move beyond "talking about work" and start driving results.
This unit standard introduces the junior manager to the preparation and procedures required to conduct a structured meeting to ensure objectives are achieved.
Pre-Requisites
Learners should be competent in Communication and Mathematical Literacy at NQF Level 3.
Course Outline / Curriculum
Module 1: Preparing for a Meeting
- Types of Meetings & The Meeting Cycle
- Arranging the Venue and other Physical Arrangements
- Meeting Room Layout
- Booking the Venue
- Identifying Meeting Attendees
- Types of Meeting Participants
- Determining the Number of Participants
- Determining the Meeting Purpose and Outcome
- Preparing the Meeting Agenda
- Reasons for Preparing an Agenda
- Format and Process of Placing Items on the Agenda
- Identifying and Assessing Documents Required for a Meeting
- Checking the Accuracy and Completeness of Previous Meetings
Module 2: Conducting a Meeting
- Procedure for Conducting a Meeting
- Encouraging Effective Participation in a Meeting
- Ways of Managing Meeting Participants with Different Opinions
- Techniques to Create Progress in Meetings
Module 3: Recording and Distributing Records of a Meeting
- The purpose of recording a meeting
- Writing Minutes of a Meeting
- Items to be Included in the Minutes
- Recording Decisions and Actions
- Checking the Accuracy of Minutes
- Reviewing Meetings and Suggesting Improvements
Schedule Dates and Booking
There are currently no scheduled dates.